Ghulam Abbas

Dear Sir,

Your advert for the above position is of particular interest to me and I therefore wish to apply as I am confident that I meet your organization’s need very closely.

I am actively seeking said post in a demanding, fast-paced multi-tasking. My ten years experience of Finance, Audit, IT and Administration departments with computerized environment experience at National and International organization have equipped me with a multitude of skills, and I would like to continue my growth at your organization.

Throughout my career I have demonstrated for my employers an outstanding facility for meeting organizational objectives and donor agencies demands in strong official work. In addition to my accounts, finance, audit, administration and IT skills, I am an adept event planner against targets, having served as the Internal Auditor, Finance Manager, Finance Officer Pakistan, Programme Officer Finance & Credit in banking sector for the last ten years in well known internationals and national organizations. My skills as a Finance & Administration Manager have often been utilized by employers; I was the only administrative & financial person entrusted with management greeting, donor leading by introducing Internal Control and Office setup along with other valuable Financial Reports. I was the main player for implementation of the project, strong record keeping, financial reporting to management (Country Director, CEO, GM) and international donor agencies especially handling delegations and externals auditors. I am certain I would prove to be an asset at your organization as well.

I meet all eligibility requirements for the said post as I have done Bachelor of Finance with major in Finance & Auditing, Post Graduation in IT and Professional course for business development in Project Management.

I am fully conversant with Computer Application as well as ERP Sage Accpac, MCS-Medicare, MIS/FIS Accounting & Financial Software, developing software in MS ACCESS, fast typing speed, MS Excel, and MS Word which adds competency and Excellency in my professional strength. An effective and strong command on English Language and Report Writing skills help me to articulate and exchange my ideas and my performance over to my superior. This will help me to work independently and in team as well.

I believe that with the help of my skilled services, I will be able to add value in your department and will highly contribute achieving goals and meeting target set by the organization. My detailed C.V is enclosed with this cover letter that would give you a true picture of my potential strength and fitness for the said post. You can further judge my capabilities during interview.

If my abilities meet the needs of your organization, I would greatly appreciate the opportunity of speaking with you personally at your earliest convenience. Thank you for your time.

Yours sincerely,

Ghulam Abbas

Group Finance Manager, Internal Auditor for DNMKH

Member of Executive Committee, Member of Procurement Committee.

Dr. Noor Khan General Hospital/Group of Business.

Hafer Al Batin, KSA

Mobile: 0530423095

auditor@dnmkh.com, fm@dnmkh.com,

G H U L A M   A B B A S

Finance & Audit Department, Dr. Noor Mohammad Khan General Hospital, Hafer, KSA.

Phone, 03-7225550 (10 lines) Ext 177, Fax  03-7226878

Mobile: 0530423095, Email: abbasmi@hotmail.com, auditor@dnmkh.com, FM@dnmkh.com  

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OBJECTIVE

Serve a quality conscious organization by devoting all my strength, knowledge, commitment and energies with confidence and uphill struggle. And to become a part of highly motivated and dynamic team of professionals with a result oriented and forward looking approach. Apply professional and academic knowledge in challenging environment for the growth and development of the organization and career advancement.

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Knowledge and Skills

Analytical skills and people management skills, Strong written and oral communication skills, Solid I.T skills especially MS ACCESS, Oracle 9i,Word, Excel and financial softwares MCS,Sage Accpac, MIS,FIS, Budget and Expenditure analysis, team player and able to work under pressure, prepare and analysis financial reports, self starter and maintain chart of accounts and robust internal control environment, Strong interpersonal skills including working with senior management, Believe in achieving goals through commitment and hard work individually and within teams. Can achieve targets and challenges, have repute to meet them well within time.

Ability to adapt quickly to new circumstances and working conditions and able to integrate and work with teams.

Achievements/Performance Award

In 2009-2010, Promoted as Group Finance Manager in Dr. Noor Mohammed Khan General Hospital.

Received Sony Laptop from Chairman on outstanding performance for the year 2010.

Received foreign trip with family as a reward on established strong internal control system in 2009.

Selected as Member of Executive Committee in Dr. Noor Mohammed Khan General Hospital.

Selected as Member of Procurement Committee in Dr. Noor Mohammed Khan General Hospital

In 2006-2008, Received five Promotion and Protocols letter along with increment of salary in Project Staff Category from International Management of Diakonie Katastrophenhilf-German INGO in year 2006 & 2007.

In 2003-2006, Received Best performance Award (Shield) from NSRP Management Pakistan in year 2006 (largest NGO having National & International Projects (AAPk,World Bank, ADB Unicef, UNDP etc) in Pakistan)

Promoted and Transferred from implementation organization to donor organization in 2006

Promoted and Transferred from Regional office level to Head office Islamabad Pakistan in 2005

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Computer Knowledge

I have a good command over the use of computer as I also have done Post Graduate Diploma of Information Technology from SDC Lahore and Professional certificates of Business information Technology from Quaid.i.Azam University Islamabad. During my professional tenure, I operated many accounting and financial application ERP system/database, such as MCS IDMS/Sage Accpac ERP, MIS, FIS.  In additional, I developed many small databases in MS ACCESS to control large activities and prepared reports for managements, donor agencies, and external auditors. I have been selected as Implementation Manager for launching Sage Accpac System in our whole group of business. I have solid knowledge about computer and having fast typing speed as I am operating since last ten years.

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Membership

Member of Executive Committee in DNMK Hospital-Saudi Arabia

Member of Procurement Committee in DNMK Hospital Saudi Arabia

Member of Sage Accpac for Master Data preparation and launching IT system in our Group

Ex-member of Tender committee in Diakonie Katastrophenhilfe-German INGO

Appointed to serve as Relief Coordinator for Pakistan during earthquake 2005 in Pakistan-(Largest NGO in Pakistan)

Elected to serve as Camp Manager for Pakistan in Diakonie Katastrophenhilfe in year 2006

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EMPLOYEMENT HISTORY

 

Company Dr. Noor Mohammed Khan Group Period From:

March-2009

Designation Group Finance Manager/Internal Auditor To:

To-date

Location Hafer Al Batin – Saudi Arabia Reporting to:

Chairman, BOD, Ex. Auditors

 

I joined as Internal Auditor and promoted with additional responsibilities of Group Finance Manager to handle as well as control the whole business activities and its associated branches. I am supervising of team over 30 employees this includes: Payable Office, Receivable Office, Payroll, Billing and Insurance Department, General Accounting & contract department, CS Office, Cash Collections, General Administrations and assist IT Section. My core responsibilities include:

Provide the technical expertise on general accounting to the Finance Department ensure a smooth, efficient and effective daily operations of all financial matters of the hospital at all times. Manage the receivable and payable accounts of the hospital in an accurate manner which meets the overall financial requirements and deadlines.

Prepare the necessary scheduled financial reports and statements for the managements in a manner that will provide a reflective financial standing of the hospital. Manage the auditing and taxation processes of the hospital which meets the necessary statutory requirements. Review and advise the hospital on the relevant contracts from a financial perspective which meets the needs and requirements of the management of the hospital. Provide the overall financial technical advice and assist to the Chief Executive Officer for financial matters. Coordinate the overall management of hospital fixed assets in a manner that meets the requirement and objectives of the hospital. Accounting and financial reporting for management, including proper recording of all financial transactions, preparation of trial balance, cash and bank reconciliation together with monthly analysis, versus budget and cash flow projections. Handle Payroll accounts and its timely disbursement. Proper book keeping for advances of the employees, accruals, Fixed Assets etc. Deal external auditors, Legal accountant.

 

I have been selected as Implementation Manager for launching new IT System “Sage Accpac” with the support of Sage Accpac team UAE.

I have performed in a broad range of capacities, all having afforded me the opportunity to excel in the area of Leadership, Change, and Development. Although varying, to some degree, in specific functions and targeted areas, each position has been instrumental in developing the qualities essential to success. Related problem solving and organizational skills which executes strategies and tactics that build internal change capability to ensure the effectiveness of corporate change initiatives, as well as the ability to build a rapport and trust-based relationship and interact effectively with staff, management, and vendors at all levels, ability to lead and mange complex large scale enterprise wide projects.

Company Qureshi Group of Companies Period From:

October-2008

Designation Internal Auditor To:

February-2009

Location Islamabad Pakistan Reporting to:

Chairman KSA office

 

I have worked with Qureshi Group of Companies (Qureshi Telecom KSA, Qureshi Contracting, Manpower Bureau, Air International, Technical Institute and trade test Centre) for the very short period to conduct audit. I have successfully completed my audit reports along with findings/recommendations for the improvement of quality of work. My responsibilities included:

Manages the preparation of all financial reports from Advancement Services including the preparation of fiscal year end financial schedules. Conducts audits for management to assess effectiveness of controls, accuracy of financial records, and efficiency of operations: Examines records of departments and interviews workers to ensure recording of transactions and compliance with applicable laws and regulations. Inspects accounting systems to determine their efficiency and protective value. Reviews records pertaining to material assets, for example equipment and buildings, and staff to determine degree to which they are utilized. Analyzes data obtained for evidence of deficiencies in controls, duplication of effort, extravagance, fraud, or lack of compliance with laws, government regulations, and management policies or procedures. Prepares reports of findings and recommendations for management. May also audit employer business records for governmental agency to determine liabilities, and employer compliance with state tax laws. Also looking after the Staff recruitments, staff leaves, staff attendance, vehicle hiring according to project requirement, staff management, office management, vehicle attendance, and fuel record, small/large procurement according to the office and training centers needs. Act as the coordination source between the board of directors & training centres staff. Preparing all type of vouchers, posting into computerized software & generating reports for top management & audit requirements. Reconciliation of funds, inter branches reconciliation and submit report to Director as per schedules.

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Company Diakonie Katastrophenhilfe Germany Period From:

April-2006

Designation Finance Officer for Pakistan To:

August-2008

Location Islamabad Pakistan Reporting to:

H.O Stuttgart, FP,CD

I have been promoted from NRSP Microfinance Bank ltd to donor agency to serve with international team. I also performed Camp Manager responsibilities during the earthquake 2005 to manage the camp activities on site.  This project was sponsored by UNO, ECHO, UNICEF, DEA,S TL, Bread for the World and Diakonie Katastrophenhilfe Germany.  My core responsibilities includes:

Ensuring effective and accurate financial resources management, in accordance with DEA Rules and Regulations, and supervision of the camp staff team including: Manages the Accounts Payable process and staff. This includes issuing instructions to all Managers and coordinators in the 3 locations on the process steps and making changes as required to meet internal user needs while maintaining sound accounting system and internal controls.  Monitor and plan the cash-flow of the imprest account and expenditures of the budget; Responsible for the Organization’s proper accounting procedures for the Project System, the Management Information system, Payroll and Inventory System including the month end closing of Projects, Settlements rules, annual inventory of fixed assets, disposal and write off, project budget v/s Expenditure reporting to Finance Manager for Pakistan and Country Head of Operation. Preparing year ends files for the external and internal auditors and prepares month-end financial statements and special analysis of Expenditures.  Maintain the general ledger accounts master data by posting all accounting vouchers into Accounting Software MIS. Work closely with the Project Staff team to review financial statements. Recommends and maintain processes to ensure proper internal control and is a voucher Signing/approval officer of the organization and replace the organization comptroller when away from the office.

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Company NRSP Microfinance Bank ltd. Period From:

July-2000

Designation Regional Accountant, JPO To:

March-2006

Location Islamabad Pakistan Reporting to:

CEO,GM,CFO, Donors

 (Projects: Khushhali Bank, World Bank, Asian Development bank, NRSP Rural Credit Program, Action Aid UK, Unicef, UNDP, NRPP Micro Credit Programme)

NRSP is the largest financial institution in the country in terms of outreach, staff and development activities and providing micro finance. It is a not for profit organization registered under Section 42 of Companies Ordinance 1984. I have worked almost 6 years in Accounts, Credit and administration department in two locations i.e Regional Office DGKhan and Head office Islamabad. 

My duties and Responsibilities were:

Accounting and financial reporting for management, including proper recording of all financial transactions, preparation of trial balance, cash and bank reconciliation together with monthly analysis, versus budget and cash flow projections. Handle Payroll accounts and its timely disbursement. Proper book keeping for advances Grants from donor, accruals, Fixed Assets etc. Deal internal/external auditors. Maintain Register of vendors, their tax deduction and deposits. Maintain FIS software (Accounting Software). To keep the Personnel Record of employees i.e. leave applications etc. Funds Reconciliation of All projects Maintenance of accounts of Credit Pool of the Region. Reconciliation of Credit Accounts with general ledger, preparation of bank reconciliation statements and other ledgers etc. Supervising credit accounting at Regional Level. Maintain MIS Software (An Accounting Software for Credit Activities). Monitoring and utilization reporting of the credit at community level. Reporting of credit at the region level. Monitoring Recovery and Disbursement according to NRSP policies. Reconciliation of MIS (Credit disbursement & Recovery Software) & FIS Software (Accounting software). Assist in the preparation of work plans to be discussed with government/donor/ departments/agencies for implementation. Process financial claims/imprest account and facilitate approval through ensuring appropriate documentation and record keeping in line with DGK-RDP rules.

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PERSONAL INFO

 

Father’s Name:                        Haji Ahmed Bukhsh

Date of Birth:               1st June, 1979.

Martial Status:              Married

Passport No:                DT1018831, Islamabad Pakistan.

Nationality:                  Pakistani

Driving Lic                  Saudi Arabia, Pakistan

Religion:                      Islam

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EDUCATION

CIA-Certified Internal Auditor USA- In progress

                                                IIA-Global Member of Institute of Internal Auditors USA

                                    Member ID: 1635608

PC-BIT From Quid.e.Azam University Islamabad-Pakistan

Major in Project Management, Oracle 9i, Management Information System

Post Graduate in information Technology from Skill Development Council Lahore                                                               Major in Database Management, MIS, Project Management

Bachelor of Commerce from B.Z University Multan-Pakistan                                                                                                             Major in Advance & Cost Accounting, Banking, Auditing

Diploma in Commerce, Lahore board-Pakistan

Major in accounting and banking

Diploma in IT from Skill Development Council Lahore.

Major in basic operating, HTML, Database and MS Office,

 

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References:

 

Dr. Sema Genel (Germany)                                                   Mr. Danish Ahmed (Germany)

Country Director                                                                    Director,

Chairman Support to life-Turkey                                             Metupak Foundation, Berlin

Diakonie Emergency Aid                                                         Germany

sgenel@supporttolife.org                                                         danish.ahmed@gmail.com

Tel: +90 312 447 19 50, +92 51 2821872

Mr. Agha Ali Javad (Pakistan)                                              Dr. Asad Ali (Pakistan)

General Manager                                                                                Senior Program Officer

NRSP-Islamabad                                                                      NRSP-Islamabad

Ph: + 92 51 2822319,324                                                        Ph: + 92 51 2822319,324

aghajavad-gm@nrsp.org.pk                                                                  asad@nrsp.org.pk

Mr. Muhammad Asghar Qureshi (KSA)                               Dr. Faiqe Khan (KSA)

Chairman                                                                              Chief Executive Officer (CEO)

Qureshi Group of Companies                                               Dr. Noor Mohammed Khan General Hospital

Member of the board of Governor OPF,                                            Mobile 0505815227

Riyadh, Kingdom of Saudia Arabia                                       Email: faiqekhan@yahoo.com

qureshi@qureshico.com

Ph: +966 505 218132

 

 

Work Done For DNMK Hospital, Clinic, and Pharmacies.

 

Dear Sir,
I have worked with national and international organizations since July 2000 to-date in computerized environment, worked in banking sectors, finance, auditing, administration, and IT sections; directly dealt with external and internal auditors and received many awards, greetings, protocol letters from national and international managements.
Currently, I am working as Group Finance Manager with additional responsibilities of internal auditor in Dr. Noor Mohammed khan General Hospital since Mar-2009 to-date. I have performed many managerial tasks with support of Chairman, Board of Directors and CEO. In the first phase, the management selected me as accountant cum auditor for the hospital and its associated branches. They assigned me to conduct audit for the year 2008 and submit report to CEO and Board of Directors and I presented my first Management Letter right after three months of my joining. I had been promoted with increment of salary after presenting my audit reports with findings, implication and suggestions, response from head of department. I was rewarded as best performance award in 2009 and nominated for the year 2010 as well. For the excellent performance, the management rewarded me one foreign trip with family and Sony laptop. My core responsibilities include:
Group Finance Manager, Internal Auditor
Supervising of team (over 30 employees) Payable Section, Receivable Sections, General Accounting, Payroll & Billing Section, Customer Support Office, Cash Collection office, General Administration department, including branches,
Dealing with external auditors, legal accountant, Conduct annual audit and submit report to Board of Directors with findings, implications and suggestions along with response from concern employees, Prepare budget, writing confirmation of balances report to external companies,
Finance Reports, Review of balance sheet, Notes to the accounts, profit and loss account, trial balance review, variances in budget and actual activities, review chart of accounts, opening balances, revenue and budget variance, capital budget variance etc.
Establish strong internal control system to control the activities, dual reconciliation system, inter-branches reconciliation, debit notes, introduced necessary formats, operating manual and mapping etc.
Software & MIS Reports
I have been working with national and international organizations since July 2000 in computerized environment, worked in banking sector, finance, auditing, administration, and IT sections; directly dealt with external and internal auditors which demonstrate my brilliance and encourage me to control all activities on single finger by introducing Management Information System. I developed lot software in MS ACCESS to quick response to internal and external managements, auditors as well as client’s side. These were very useful to compile reports and prepare checklists through operating system and save our precious time to further utilize for other valuable activities.
Meeting with associated Company’s Management
Attended meetings to discuss issues with key posts of credit and insurance companies (such BUPA, NCCI, Medgulf, SABIC, Axa, GlobeMed Saudi, Saudi Aramco, Malath and all insurance companies of KSA), Removed communication gaps by conducting face to face meeting, financial deals on claims on rejected claims, discuss MIS reporting channel etc and submit reports to Chairman, Board of Directors, meeting with external auditors and  legal advisors to discuss findings and annual budget, Meeting with International Sage Accpac Team UAE, sharing ideas and necessary requirements with IT managements.
Meeting with internal Management
Sharing information of each department, monthly progress reports, problems v/s achievements, future plan and targets, new assignments, working on minimizing inter departmental coordination and communication gap. Also being a member of the Purchase committee had a major say as the finance manager in the items and goods / products being purchased for the central medical supply inventory. Am an active member in preparation / suggesting of MOU’s terms and conditions being laid out for the various medical insurance policies being signed for the insurance providers to whom we cater to.
The management selected me as the part of the International IT team (UAE) for launching new IT system SAGE ACCPAC in DNMK Hospital, poly clinics and pharmacies. The purpose of new IT software was to remove communication gaps and increase the efficiency of work according to modern requirements. My current assignment details are given below for your info please.
 Work Done in DNMK Group with Support of International IT Team Sage Accpac.
(150 beds Hospital, 2 poly clinics, 5 Pharmacies,)
Preparing Master data with IT team: Prepared and arranged master data with the help of IT team,
Pricelist updating: The price list updated after consulting the medical team, compare with other hospitals, Issued new service’s code, groups and levels.
Front Desk Office: Appointment, Patient Registration, current Visit,
Outpatient Billing: Current Visit, Service Ordering, Change case from cash to insurance, OP billing,
Outpatient Nursing Training: Service Ordering, Vital Sign
Inpatient: checklist for necessary documentations,
Admission Office: Admission, cash transfer,
IP Nursing Station: Vital sign, Service ordering, drug and consumable ordering, bed transfer, pre discharge against medical advice.
Operation Theater: Surgery ordering, OT consumable ordering, drug and consumable ordering, bed transfer
Inpatient Billing: Advance Deposit, Refund to patient, change cash to insurance, provisional bill, final bill, bill statement, final discharge
Insurance Department: Adding Insurance Company, Policy Group, Insurance Policy, Insurance Statement, Confirmation, Pre-Notification of expired contract, policy or scheme,
Laboratory: Adding analytical reports, adding new lab test, adding normal range, sample collection, printing bar code, process bar code in equipment, result print and dispatch.
Radiology: Adding new radiology test, adding template, schedule creation, appointment for equipment, adding result.
Medical Record: File tracking, coding for diagnosis, MRD reports
Electronic health Record Doctor’s module: Subjective, Objective, Assessment Plan,
Pharmacy: Master creation, bar coding, Purchase Ordering, PO tracking, MRN, Transactions movements, transferred out, reports, Expired goods notifications, Stock ordering setup,
Inventory: Purchase ordering, bar coding, transactions movements, PO tracking, Stock ordering setup,
Finance: General Ledger Module, Receivable Module, Payable Module, Financial Reports, Budgeting, Notes to the accounts, (each section has lot of reports to review)
Payroll: Salary slips, Payroll Statement, Contract completion benefits, Pre-expired notification, Variances Reports.
Human Resource: Electronic Joining Report, Contract completions and expiry reports,Pre-expiry reports of employee’s contract, Passports, Iqama, Insurance, Malpractice Insurance for Doctors, Legal documents,
Authorization (users or admin): set, defined user’s authorizations & restrictions
Operating Manual: Prepared operating manual and guidelines, Train new staff,
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